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±«ÓãÖ±²¥.CA / Human Resources / HR Info Services / Workday / Workday Training

Academic Affairs Partner

(Department or Faculty)

Refer to theÌýÌýjob aid to view the separation of employee groups between HR and Academic AffairsÌýPartners.ÌýPlease note that only ±«ÓãÖ±²¥ employees with Workday security roles will be able to access this job aid.

Mandatory training topics
(Click course for details)

WKD 100: Workday Fundamentals

Duration: ≈2 hours

  • Workday Core Concepts
  • Demo: Workday Navigation
  • Overview of myCourses (Training Material)
  • Overview of Academic & Administrative HR Knowledge Base (Job Aids)
  • Best Practices





      For a live online session with a Workday Trainer:

      > Select Employee Menu > Training Menu
      > Workday Training
      > Register for the appropriate course(s).

      Ìý

      PJR 200: Positions & Job Requisitions

      Course Prerequisite: Workday Fundamentals

      Duration: ≈2.5 hours

      • Positions and Requisitions Fundamentals
      • Key Position Management Concepts
      • Create Position, Job Requisition and Posting Business Processes
      • Create Evergreen Requisition Business Process
      • Edit/Freeze/Close Positions and Job Requisitions
      • Unpost Job Requisitions
      • Reporting and Best Practices

      REC 300: Recruiting (Part 1)

      Course Prerequisites: Workday Fundamentals and Positions & Requisitions

      Duration: ≈2.5 hours

      • Recruiting Fundamentals
      • Job Application Business Process
      • Overview of Seven Sub-BPs in Selection Process
      • Offer Business Process
      • Hire and Onboarding Business Process
      • Reporting and Best Practices

        REC 301: Academic Appointments (Part 2)

        Course Prerequisites: Workday Fundamentals, Positions & Requisitions and Recruiting

        Duration: ≈1.5 hours

        • Academic Appointment Overview
        • Academic Appointment Business Process
        • Elements of Academic Appointment in Workday
        • Reporting and Best Practice

        REC 302: Selection Committee Functionality &
        Academic Reference Check (Part 3)

        Course Prerequisites: Workday Fundamentals, Positions & Requisitions, Recruiting and Academic Appointments

        Duration: ≈1.5 hours

        Selection Committee Functionality:

        • Overview of the Job Application Business Process
        • Hiring Contingent Workers
        • Selection Committee Ranking Functionality
        • Academic Reference Check

        Reference Check Business Process:

        • Manually Adding a Reference
        • Submitting a Reference on Behalf of a Referee
        • Reporting and Best Practices

        EML 400: Employment Lifecycle

        Course Prerequisites:ÌýWorkday Fundamentals, Positions & Requisitions and Recruiting

        Duration: ≈2 hours

        • Employment Lifecycle Fundamentals
        • Change Job Business Process
        • Add Job Business Process
        • Employee Termination Business Process
        • Reporting and Best Practices

          COS 700: Costing Allocation

          Course Prerequisite:ÌýWorkday Fundamentals

          Duration: ≈1.5 hours

          • Costing Allocation Overview
          • Demo: Assigning Costing Allocations
          • Demo: Modifying Costing Allocations
          • Demo: Matching Allowance Plans with Compensation Plans

            CMP 600: Compensation

            Course Prerequisite: Workday Fundamentals

            Duration: ≈2 hours

            • Compensation Fundamentals
            • Request Compensation Change
            • Request One-Time Payment Business Process
            • Compensation Reports

            HR Data Security

            Duration: ≈30 minutes

            • Best Practices for Data Security

            To view the online training video:

            > Go to Workday Training Material tab
            > Select Data Security tab
            > View eLearning Material

            Reinforcement Virtual Meeting Recordings (myCourses)
            (Click topic for details)

            Teaching Assistants Employment Lifecycle

            July 13, 2021 Reinforcement Session:

            • Overview of the How to Manage Semester-Based Positions
            • Create Job Requisition (& Position) and Post Business Process
            • Candidate Selection, Offer Process and Hire Process
            • Additional Contractual Hours vs. Additional Ad-Hoc Hours
            • Termination Process & Troubleshooting Scenario

                To view the online training video:

                > Go to Workday Training Material tab
                > Select Employment Lifecycle tab
                > Teaching Assistant Meeting Recording

                Postdoctoral Employment Lifecycle

                Session #1 - October 20, 2022:

                • Message from Labour & Employee Relations
                • Postdoc Guideline Overview
                • Workday Recruitment Process

                Session #2 - November 3, 2022:

                • Compensation
                  • Allowance Plan Calculator
                  • Request Compensation Change
                • Status Changes (Transfers)
                • Renewals/Re-appointments

                Session #3 - November 10, 2022:

                • Costing Allocation
                • Termination
                • Québec Tax Exemption

                To view the online training video:

                > Go to Workday Training Material tab
                > Select Employment Lifecycle tab
                > Postdoctoral Employment Lifecycle Meeting Recordings

                Costing Allocation

                Workday Fundamentals and Costing AllocationÌý– June 25, 2020 Meeting Recording:

                • Costing Allocation Business Process
                • Costing Allocation as a Sub-Process

                Costing AllocationÌý– September 3, 2020 Reinforcement Session:

                • Assign Costing Allocation at the Worker Level
                • Costing allocation for Create Position
                • Compensation Change (One-Time Payment)
                • Time Entry Costing Allocation Override
                • Additional Job (CRC Tier)
                • Data Change (Reappointment)
                • One-Time Payment

                Costing AllocationÌý– DecemberÌý7,Ìý2021ÌýReinforcement Session:Ìý

                • Overview of Costing AllocationÌý
                • Demo:Ìý Assigning or Modifying Costing AllocationÌý
                • Demo:Ìý Matching Allowance Plans with Compensation PlansÌý

                To view the online training video:

                > Go to Workday Training Material tab
                > Select Costing Allocation tab
                > Meeting Recordings
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