Refer to theÌýÌýjob aid to view the separation of employee groups between HR and Academic AffairsÌýPartners.
Only ±«ÓãÖ±²¥ employees with Workday security roles will be able to access this job aid.
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Mandatory Training Topics
(Click course for details)
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WKD 100: Workday Fundamentals
Duration: ≈2 hours
- Workday Core Concepts
- Demo: Workday Navigation
- Overview of myCourses (training material)
- Overview of Academic & Administrative HR Knowledge Base (job aids)
- Best Practices
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For a live online session with a Workday Trainer:
> Select Employee Menu > Training Menu
> Workday Training
> Register for the appropriate course(s).
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PJR 200: Positions & Job Requisitions
Course Prerequisite: Workday Fundamentals
Duration: ≈2.5 hours
- Positions and Requisitions Fundamentals
- Key Position Management Concepts
- Create Position, Job Requisition and Posting Business Processes
- Create Evergreen Requisition Business Process
- Edit/Freeze/Close Positions and Job Requisitions
- Unpost Job Requisitions
- Reporting and Best Practices
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REC 300: Recruiting (Part 1)
Course Prerequisites: Workday Fundamentals andÌýPositions & Job Requisitions
Duration: ≈2.5 hours
- Recruiting Fundamentals
- Job Application Business Process
- Overview of Seven Sub-BPs in Selection Process
- Offer Business Process
- Hire and Onboarding Business Process
- Reporting and Best Practices
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EML 400: Employment Lifecycle
Course Prerequisites: Workday Fundamentals, Positions & Requisitions and RecruitingÌý
Duration: ≈2 hoursÌý
- Employment Lifecycle Fundamentals
- Change Job Business Process
- Add Job Business Process
- Employee Termination Business Process
- Reporting and Best Practices
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COS 700: Costing Allocation
Course Prerequisite: Workday FundamentalsÌý
Duration: ≈1.5 hoursÌý
- Costing Allocation Overview
- Demo: Assigning Costing Allocations
- Demo: Modifying Costing Allocations
- Demo: Matching Allowance Plans with Compensation Plans
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CMP 600: Compensation
Course Prerequisite: Workday Fundamentals
Duration: ≈2 hours
- Compensation Fundamentals
- Request Compensation Change
- Request One-Time Payment Business Process
- Compensation Reports
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HR Data Security
Duration: ≈30 minutes
- Best Practices for Data Security
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To view the online training video:
> Go to Workday Training Material tab
> Select Data Security tab
> View eLearning Material
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Reinforcement Virtual Meeting Recordings (myCourses)
(Click topic for details)
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Teaching Assistants Employment Lifecycle
July 13, 2021 Reinforcement Session:
- Overview of the How to Manage Semester-Based Positions
- Create Job Requisition (& Position) and Post Business Process
- Candidate Selection, Offer Process and Hire Process
- Additional Contractual Hours vs. Additional Ad-Hoc Hours
- Termination Process & Troubleshooting Scenario
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To view the online training video:
> Go to Workday Training Material tab
> Select Employment Lifecycle tab
> Teaching Assistant Meeting Recording
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Postdoctoral Employment Lifecycle
Session #1 - October 20, 2022:
- Message from Labour & Employee Relations
- Postdoc Guideline Overview
- Workday Recruitment Process
Session #2 - November 3, 2022:
- Compensation
- Allowance Plan Calculator
- Request Compensation Change
- Status Changes (Transfers)
- Renewals/Re-appointments
Session #3 - November 10, 2022:
- Costing Allocation
- Termination
- Québec Tax Exemption
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To view the online training video:
> Go to Workday Training Material tab
> Select Employment Lifecycle tab
> Postdoctoral Employment Lifecycle Meeting Recordings
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Costing Allocation
Workday Fundamentals and Costing Allocation – June 25, 2020 Meeting Recording:
- Costing Allocation Business Process
- Costing Allocation as a Sub-Process
Costing Allocation – September 3, 2020 Reinforcement Session:
- Assign Costing Allocation at the Worker Level
- Costing allocation for Create Position
- Compensation Change (One-Time Payment)
- Time Entry Costing Allocation Override
- Additional Job (CRC Tier)
- Data Change (Reappointment)
- One-Time Payment
Costing Allocation – December 7, 2021 Reinforcement Session:
- Overview of Costing Allocation
- Demo: Assigning or Modifying Costing Allocation
- Demo: Matching Allowance Plans with Compensation Plans
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To view the online training video:
> Go to Workday Training Material tab
> Select Costing Allocation tab
> Meeting Recordings
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